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career opportunities

Opportunities with The Chertoff Group

 

Job Title:

Special Assistant

Reports to:

Senior Director

To Apply:

Resume and Cover Letter to careers@chertoffgroup.com

Email Subject Line:

Special Assistant – DC

Summary:

The Special Assistant will have a proven record of experience in handling a wide range of administrative and executive support related tasks, and will be able to work independently with little or no supervision.  The SA will be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a dynamic office of diverse people and projects.   The SA must demonstrate a high level of professionalism and confidentiality, as well as possess the ability to interact with staff at all levels in a fast paced, high pressure environment while remaining flexible, proactive, resourceful and efficient.  Requires expert written and verbal communication skills, strong decision making and a proactive attention to detail. The SA will have the opportunity to learn from and be mentored by former senior-level government officials who are personally invested in the SA’s career.

 

Qualifications:

  • Collaborative, team player who has a proven ability to plan, organize, and prioritize job duties with minimal supervision
  • Attention to detail and accuracy
  • Demonstrated decision-making ability while maintaining confidentiality and exercising sound judgment
  • Expert proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Strong proofreading and editing skills
  • Effective telephonic, verbal and written communication skills

Education & Experience:

  • Bachelor’s degree
  • 2-5 years experience as an administrative assistant with demonstrated excellence in calendar management, including coordination of complex meetings and international travel schedules

Responsibilities:

Scheduling and Executive Support

  • Heavy scheduling and calendar management, requiring interaction with both internal and external executives, other assistants and key stakeholders, to coordinate complex and time-sensitive meetings and events
  • Arrange travel schedule and reservations for senior members of the Firm
  • Prioritize and manage multiple administrative and clerical projects simultaneously; follow through on issues in a timely manner
  • Perform light research to prepare executives for meetings

 Meeting and Communications Coordination

  • Assist with all aspects of internal meeting management, to include ordering and arranging refreshments or meals; ensuring readiness of required electronic equipment; conference room preparation and clean up; and greeting of external participants
  • Coordinate conference calls; answer phones and direct incoming calls to appropriate parties promptly and efficiently
  • Assist with incoming and outgoing electronic communications, to include supporting the development and distribution of hard copy or email materials to key stakeholders, clients and potential clients
  • Ensure executives’ communication devices (laptops, iPads, telephones and mobile telephones, etc.) are operating securely and appropriately; engage on behalf of executives with IT or telecommunications support staff as needed
  • Manage executives’ Outlook email inbox

  Clerical & Organizational Support

  • Maintain well-organized hard copy and electronic records, files and related materials
  • Prepare, or assist with preparation and production of, miscellaneous reports, documents and presentations
  • Proactively assist the Chief of Staff and other personnel with other duties as requested

Compensation:

Competitive compensation based on experience. Generous benefits package.

           

  

 About the Chertoff Group:

 The Chertoff Group is a global security advisory firm that provides consulting, business development, and M&A advisory services for clients in the security, defense and government services industries.  Founded by former U.S. Secretary of Homeland Security Michael Chertoff, the firm assists clients in areas related to counter-terrorism, cyber security, border protection and surveillance, identity management, defense procurement, law enforcement, fraud and supply chain security.  The firm is based in Washington, D.C., with offices in London, New York and San Francisco.

For a full list of principals and more information, please visit http://www.chertoffgroup.com/.

 



“Our principals earned their reputations through direct operational responsibility and demonstrating successful results. By applying that same dedicated ‘hands on’ approach, we are now helping our clients achieve their objectives.”

Michael Chertoff